what if i told you that the very notion of workplace productivity is flawed and marred by one simple fact? it’s this: the fundamental model of the modern business meeting has remained unchanged since the 1950s, and consequently is wasting hours of daily productivity. all that happens then is that you don’t really listen to the meeting, and you don’t really concentrate on your work, thus destroying two potential productivity birds with one stone! it’s wasting valuable time, and worse than that, oftentimes we trudge out of our boardrooms with no more clarity or purpose, or actionable decisions than we went in with. what i’m going to do, over the next few paragraphs, is reveal to you my secrets that enable me, in my daily work, to not only hold shorter meetings (never more than 30 minutes, regardless of topic) but to engage more productively in those meetings, and achieve real results! even better, the system that i use and that i’m proposing to you now is completely modular and scalable.
the first product, or tool, that we’re going to look at is the categorization matrix. of all the tools, this will be the one that you use 99% of the time, even if you don’t employ the other two, simply because it guides and sets the tone of the meeting right up front. this is very simply a “fill-in-the-blank” style form that you, as the meeting organizer, can send out to your prospective attendees some time in advance. finally, the third tool that we use in the 30 minute meeting system is the read-ahead. this product, which will form the basis of your meeting, should be very familiar to all your meeting attendees prior to sitting down for the meeting. in just three simple tools, we’ve successfully cut out about 90% of the “fluff” of a meeting, and prevented numerous derailing rabbit trail discussions! the overall goal of the 30 minute meeting system is to produce results, so whatever you need to use to produce the results you need is what the system will provide you.
five years ago, after becoming frustrated with my fruitless tendency to juggle multiple activities at once, i tried an experiment: for one week, i would not multitask and see what happened. there is zero downside to focusing on one thing at a time without distraction. one of the side benefits of my focusing on one undistracted task at a time was a new and almost unbearable impatience for wasted time. in my post-multitasking world, staying focused on a dragging call was painful. there are some things in my life — dinner with friends, writing, sleep, unstructured time with my family — that deserve to live in the spaciousness of stretched-out time. how did an hour become our standard time allotment for so many meetings, phone calls, and appointments? i used to work out for an hour a day. now it’s down to 30 minutes. if you have half the time to accomplish something, you become hyper-aware of how you’re using that time. most of my phone calls are now 30 minutes or less. my podcast is 15 to 20 minutes.
people on the calls, aware of the time constraint, are more thoughtful about when they speak, and more careful not to follow tangents that aren’t useful. and, since that keeps us more engaged, we end up having more fun in the process. nowhere has this impact been more transformational — and more evident — than in the leadership coaching we do at bregman partners. when the coach and the client both know they have only 30 minutes, they move into high gear. transition some of your hour-long meetings to 30 minutes. as you do, consider these three steps as a way to make the 30 minutes most powerful: you will need these “get to the most critical point fast” skills — and the courage to use them — if you are going to make the most of your time. you need to be willing to interrupt, thoughtfully and for the greater good of moving ambitiously towards what is most important. and you need to be fully present. no texting under the table. which is also the upside: you get to be fully present in what you are doing. while it’s energizing, it also takes a lot of energy to be so focused, even for a short amount of time.
try out this template for a productive 30 minute team meeting. use the template in real-time with your meeting attendees to collaborate on meeting notes the meeting template. finally, the third tool that we use in the 30 minute meeting system is the read-ahead. this tool, which combines the first two tools if you use this meeting agenda template, your coworkers, teammates, i schedule mostly 30- and 45-minute meetings, and they’re just as, 30-minute meeting or 30 minutes meeting, 30 minute meeting protocol, 30 minute meeting protocol, a 30-minute meeting, meeting agenda template.
calendly’s 18-min template guarantees efficient meetings. we all default to 30-minute meetings because of the way they fit nicely, back-to-back on our read what you need to beforehand and tell everyone else to do the same. think about your questions and concerns. decide what’s important to you with a 30-minute meeting constraint people carefully and thoughtfully plan. in the meeting, employees will intensely focus on action-items., fellow 1 1 template, agenda and minutes of meeting sample, agenda and minutes of meeting, how to write meeting agenda, agenda and minutes of meeting pdf, best meeting agenda template word, technical meeting agenda, fellow app 1 1, introduction meeting agenda, hugo meeting templates.
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