upcoming webinars – watch our live webinars (including q&a sessions) to learn about key issues from the convenience of your own desk! action minutes record what is done at a meeting and not what is said. it is natural for elected officials and representatives appointed to public bodies to savor and enjoy reading a record of what they said at meetings. when a body wants its remarks “on the record,” the scribe or clerk has to spend hours, and yet more hours, transcribing those remarks, reviewing them, editing them, and preparing them for publication. once the minutes are prepared, the members of the body have to invest time and energy in turn reviewing the draft minutes. the result can be a big drawdown of time and emotional energy for modest return.
finally, detailed minutes make it a challenge to locate key items and decisions within the pages and pages of text. a group with this goal in mind should include recitals and findings about its intentions within the body of the legislation. by keeping the minutes to this core of essential facts, energy and effort can be devoted to the larger issues that face all our civic bodies today. we suggest that action minutes help a city council or public body keep focused on its future goals rather than on the record of its past. the savings in time and energy that accrue from a switch to action minutes are well worth the small sacrifice to individual amour propre. her background as a diplomat and russian translator enables her to connect with elected officials and give them the tools they need for success. she is the author of mastering council meetings: a guidebook for elected officials and local governments, and blogs regularly at www.jurassicparliament.com.
here is a short description of some common minutes formats and minutes templates. substantive minutes formats. action minutes; discussion the action minutes provide a record of the actions taken by the savannah city council at a meeting. they are provided within 48 hours (working days) of a action minutes record the decisions reached and the actions to be taken, though not recording the discussion that went into making the decisions. this is the, verbatim minutes, verbatim minutes, discussion minutes, narrative minutes, resolution minutes.
action minutes are also called decision-only minutes. they include only the decisions made and none of the discussions that went into making them. in other words, they capture only the conclusion of discussions and the actions that need to be taken. action minutes record what is done at a meeting and not what is said. at jurassic parliament, we believe that action minutes serve the city best. meeting minutes with action items more templates like this find inspiration for your next project with thousands of ideas to choose from. click on a date to view the action minutes for a city council meeting. action minutes record any “action” or votes that were taken at the meeting., anecdotal minutes, 3 types of minutes, sample of minutes of meeting pdf, agenda and minutes of meeting sample.
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