the owners corporation act 2006 sets out who can convene an owners corporation (formerly body corporate) meeting, and the contents of the notice and agenda. your owners corporation secretary organises the meeting and manages the relevant paperwork. the owners corporation must keep minutes of all its meetings and make them available to all of the owners corporation members before the following meeting. the minutes, which are usually taken by the secretary, must record these matters, as a minimum: if an owners corporation member believes the minutes have been recorded incorrectly for these particular matters, they can use the dispute resolution procedure under the owners corporations act 2006. for other matters that a member believes have not been recorded correctly, the resident should consult the owners corporation’s rules. your owners corporation must hold a meeting of all lot owners (called the annual general meeting) if it receives or pays out money during the financial year.
a ‘quorum’ is the minimum number of members needed to transact business at a meeting. basic requirements for voting and ballots by an owners corporation and its committee are set out in the owners corporation act 2006. delegations enable a chairperson, secretary, manager or committee to make decisions on behalf of the owners corporation and carry out day to day tasks without calling a general meeting. an owners corporation should consider delegations of its powers at each annual general meeting. your owners corporation can set limits on delegated powers; for example, limiting the amount of money that a delegate can spend. if the owners corporation does not make a choice, the committee will automatically get powers to perform its functions. how to contact us or another organisation to understand your rights and responsibilities, report an issue, make a media enquiry or give feedback.
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