one of the best ways to ensure that everyone is on the same page, executive included, is to have a weekly meeting or check-in. an executive assistant meeting agenda can bring the organization factor to a whole new level, resulting in easier meeting preparation and running a tight ship regarding scheduling and making time for the topics that matter. a weekly check-in meeting template is a fantastic preparation agent for the weekly executive meeting. the idea is to get through the meeting promptly (you’re all very busy) and then allow for necessary discussion.
you’ll begin to briefly discuss what you’d like to cover in the meeting and take the time to bring up any topics from the last meeting that need revisiting. consider making a list of agenda items that range from most to least significant before the meeting. this section is vital as it will help keep everyone on task while giving them any assistance they might need to get the job done. fellow is the meeting productivity and team management software where teams gather to build collaborative agendas, record decisions, and keep each other accountable. with 100+ people in 32 different countries, fellow was one of the tools that took our remote meetings from confusion to clarity.â
meetings have a tremendous capacity for time savings and productivity gains. here are five tips to drive greater efficiency in meeting coordination. meetings are one area where there is tremendous capacity for time savings and productivity gains. creating a standardized template for the executive meetings you support will help attendees prepare for the meeting and stay on time. 2. stop collecting attachments coordinating meeting documents is time-consuming – from collecting them from presenters to managing version control when they are updated and reshared. for example, agendas and attachments can be merged into a single pdf for simple meeting preparation, and electronic signatures are both legal and secure.
advise on a productive meeting approachaccording to the popular harvard business review article, stop wasting valuable time, “most leadership teams spend just three hours per month making strategic decisions. to start, you can informally begin to track how they spent their time in meetings – are the topics covered for information, discussion or decision? this automation and related ai are game changers toward slashing the time spent on meeting coordination. writing good meeting minutes captures the purpose of a meeting and the agreed upon decisions and tasks. the problem is not in having meetings but in how meetings are run to ensure time spent is productive. our award-winning app empowers workplace leaders to maximize every meeting run with microsoft teams and office 365, whether they’re remote, in-person or hybrid.
use this 1-on-1 executive assistant weekly check-in meeting template for a thorough weekly check-in with your executive assistant. 5 secrets every great executive admin knows about managing meetings 1. create a standardized agenda 2. stop collecting attachments 3. make a simple way to build your meeting agenda is to email your assistant agenda items as they come up. your assistant shouldn’t reply to these, sample agenda for admin meeting, sample agenda for admin meeting, fellow meeting templates, agenda app templates, fellow 1 1 template.
this customizable agenda gives both you and your executive a guide to follow. not only will you know what’s coming next in the conversation, but if you are in the meeting with your executive, make sure you follow all of the agenda and listen to what is being said. i know it is not easy, when responding to diary appointments, everyone should provide you with an agenda or purpose for the meeting. don’t ever accept meetings with, goals, obstacles, opportunities decisions, executive assistant tips, eas tools, basehq, fellow sign up, fellow app 1 1, executive assistant jobs, administrative assistant jobs.
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