you are ready for your first board meeting! in our first three blog posts, you learned how to write a nonprofit business plan, recruit board members, and create your organization’s budget and fundraising plan. there is a lot to accomplish in your first board meeting. your first board meeting is your chance to set your team off on the right foot. to set your group up for success, have your team spend time discussing the type of intentional community they want to create. in your first meeting, you will need to take several votes. these votes need to be reflected in your minutes to apply for your 501c3 status through the irs.
at the dearborn toy library, spark group consulting worked to create a draft mission statement that was ready for the board to discuss and approve. the last action item will be to review your articles of incorporation and bylaws. work with a lawyer or use the templates provided to create documents that are right for your organization. after you work through the action items together, you will want to review your budget and fundraising plan. it is essential to set our board members up for success. the dearborn toy library board of directors chose to use the principles for good governance and ethical practice developed by the independent sector. lastly, make sure to discuss when your next board meeting will occur and who will distribute the minutes to the group.
your first meeting will set the tone for how you continue and so you must get this meeting right. fortunately, there’s a lot that can be prepared before the meeting to ensure that it runs smoother than a fresh jar of peanut butter on the day. it’s easy to overestimate the decision-making capabilities of a group in which different people, opinions and decision-making styles must converge to come up with a solution.
one frustration for non-profits is that all the relevant members, initially at least, are likely to be volunteers and communication will be via personal or a variety of work email addresses. your first meeting is a chance to lay out the terms of participation and the expectations you demand from all participants. this gives everyone time to assimilate and consider the information, making for a more informed, productive discussion and faster resolutions during the meeting itself. if the head of fundraising has a new campaign proposal, their presentation can be shared beforehand.
the agenda for the first meeting of the board of directors of a new nonprofit corporation would usually include some or all of the following. in your first meeting, you will need to take several votes. first, you must make an official vote to approve the individuals as the new board create and circulate a thorough agenda for the meeting. make sure that the necessary participants are invited in time and can all attend. assign a facilitator, first board meeting agenda template, first board meeting agenda template, first board meeting minutes, how to hold your first nonprofit board meeting, nonprofit board meeting minutes pdf.
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