some people feel that there should be no meetings in workplaces. others find that they spend all day in meetings and yet are incredibly productive. think of this as an sop for running effective internal business meetings. outside of these preplanned meetings, i also strongly recommend that companies don’t hold any other internal meetings unless absolutely necessary. i would also avoid under all circumstances a general “office meeting” as those can be replaced by other communication methods and daily standups. and one of the easiest ways to do all this is through meetings. the advantage of holding all your meetings on one day, is that your people will be prepared for that day in advance and know not to schedule deep work, client calls or other activities on that day.
it also gives your senior people the chance to all be present at the same time every week, so that rapid decisions can be made across all business functions. you don’t need fancy meeting timers or segmentation functions. just make sure that everyone has a fast and stable internet connection. every company should have its own set of meeting rules and these should be written down as an sop in their knowledge management system. one person who will always be present at a given meeting should be given this responsibility as part of their job description. laptops are acceptable, so long as attendees are engaged in the meeting and not working on something else. the exceptions to this are the scribe who will need a laptop to record minutes, and the meeting leader if they use their laptop to project the agenda onto a screen. here is a general format that can be used for all internal business meetings.
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