they are resource intensive, but effective tools for organizations that are dedicated to consistent and constant improvement. in fact, planning for the event should get as much care and attention as the event itself. our clients who have been successful with event planning have found that it helps to have a standard pre-event template that can be used every time a kaizen event occurs. the best improvement management software solutions allow you to set up your kaizen event templates within the system to make it easy for everyone to access and report relevant information. kaizen events should be done in conjunction with the strategic plan for improvement.
the following elements are usually included: the kaizen template should have a section that identifies the team members who will be involved. be sure to include the following roles: the template should include all relevant dates for the event. effective event planning involves gathering and sharing all of the available information that will be useful to the team during the event. this section of the template outlines each step that needs to be taken before the event and assigns responsibility. the tasks will vary based on the nature of the event but common to-do items include: if the template you will use for planning your kaizen event includes all of this information, you will be setting yourself up for an effective and impactful few days.
this post is the second in our series about kaizen event templates. we don’t want to sound like a broken record, but the success of a kaizen event is highly correlated to the amount of effort put into planning and preparation. our clients who get the most from kaizen events use a standard template so that all of the right information is captured and can be shared in a familiar format. you will probably have some unique needs or elements to capture, but here are the basics for a useful and simple kaizen event template. team – identify the team members and their role during the event. possible obstacles – if you’ve used our pre-event template, you can pull the obstacles you identified right into the during event template but be sure to revisit them to see if anything has changed. root cause analysis – one of the first things that should happen during the event is a discussion about the root cause of the problem. key deliverables – hopefully, you’ve identified the expected deliverables before the event, but they should be reaffirmed and included on your during event template.
scope – the team should agree on the scope of this event based on the charter. it’s a good idea to capture any opportunities for future improvement that come up, but there needs to be limits on what is addressed during the event. lessons learned – this section allows the team to capture any new insight about the target process that will be useful for a future improvement cycle. daily tasks and timeline – there should be a spot on the template to capture the planned and completed tasks for each day of the event. you’ll want to be able to see the status and the owner for each. other areas of measurable impact for kaizen events include customer satisfaction scores and defect reduction. comments – your template should make it easy to capture any comments that the team has related to the event. one goal of a kaizen event should be to make the next one even better, so any relevant thoughts should be captured.
a free meeting agenda template for recognizing and eliminate waste in a process. includes a 19-page detailed instruction guide. the best improvement management software solutions allow you to set up your kaizen event templates within the system to make it easy for you will probably have some unique needs or elements to capture, but here are the basics for a useful and simple kaizen event template., kaizen event template excel, kaizen event template excel, kaizen event examples, kaizen workshop, kaizen planning.
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