gathering to discuss issues, develop options, and make decisions is often the most efficient way to get work done. and one of the best tools you can use to make sure you stay productive is agreeing on a set of meeting ground rules. we don’t keep this rule because we want to discuss people’s dark secrets or talk ill of people who are not in the meeting, but because we want people to speak openly about what they think about the issues on the table. if people worry that something they say will come back to haunt them, they will be less likely to share. instead, agree that the team should focus on finding solutions to the problem, not assigning blame and doling out punishment. i like everyone to agree to approach problems with the assumption that everyone involved is doing everything they can to help the organization. in return, i ask that people have the courage to say what they have to say during the meeting.
you can lead a horse to water, but only they can drink. this ground rule reminds people that if they want a great meeting, they need to engage and speak up. first, it forces the meeting organizer to run a good meeting with important topics so people actually come. insisting on one conversation at a time will allow everyone to fully participate and follow along. if you’re dealing with a particularly unruly crowd, you can pull out the talking stick and pass it around to focus the conversation. i encourage my teams to be aware of how long they’ve been speaking and find a way to hand it off to someone else after a half a minute or so. agreement on the ground rules shifts the dynamic from you trying to control the meeting to you reminding others of the agreement they made.
so, in this article, we will take a look at everything you need to know about how to make your next lessons learned meeting a great success. however, we can also sum up the purpose of a lessons learned meeting as being to drive change. here are some simple tools you can use: you want to keep your lessons learned meeting structured and focused. in the next section, we will review the structure for a successful lessons learned meeting. the first of the two main parts of the meeting is where you will identify and explore the themes for your lessons learned.
this is where you will refine the lessons you identified in the last section, and prioritize them, so that those with a lesser impact do not distract from the big-ticket lessons. but i would like to end with a short overview of the different levels of maturity that organizations show, in the way they approach lessons learned. they execute them regularly, and lessons learned are stored and disseminated throughout the organization. he is also a prolific blogger and contributor to projectmanager.com and project, the journal of the association for project management. between 1990 and 2002, mike was a successful project manager, leading large project teams and delivering complex projects.
to start the meeting, take a few minutes to explain the meeting’s ground rules. the purpose of defining lessons learned to improve performance in the future. it is very important at the beginning of the session to agree on ground rules and discuss expectations. participants should be encouraged to criticize the good meetings require structure and process. here are 8 ground rules that will improve your productivity and focus. 1. use vegas rules 2., lessons learned meeting template, lessons learned meeting template, lesson learned meeting, how to structure a lessons learned session, lessons learned best practices.
example ground rules are as follows: do not pass blame or point fingers. the good and bad should be impersonal or applicable to the whole team. also consider allowing anonymous input by way of a survey before the meeting. good questions are at the heart of effective facilitation. use open questions to elicit ideas, and probing questions to refine them, understand them, and test your ground rules should help set the stage for a productive discussion. examples: emphasize solutions vs. problems. balance advocacy with inquiry. share the next, put together an agenda for the meeting and share it with everyone. this helps them gather their thoughts before they come along to the, lessons learned meeting questions, lessons learned meeting agenda construction, lessons learned meeting project management, lessons learned meeting invite, another name for lessons learned meeting, how to document lessons learned, lessons learned workshop, virtual lessons learned session, lessons learned report pdf, lessons learned survey.
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