memo agenda and minutes

a meeting memo helps attendees know what to expect during – and how to prepare for – your meeting. a meeting memo gives attendees the “who,” “why,” “when,” and “where” of your meeting, plus a few details of what you expect from attendees. briefly write the primary purpose for your meeting along with a list of topics you want to cover and any tasks you want to accomplish during the meeting. posting the memo on a bulletin board can remind recipients of the meeting and inform anyone not yet aware.

instead of indenting, place a line between each paragraph to signal the start of a new one. if you find it difficult to stick to one page, revisit the primary purpose of your meeting and the topics you want to cover. the memo should be a summary of an invitation to your meeting, not a comprehensive document of meeting notes. we look forward to your participation on october 19th, 2021. a meeting memo can give your employees an adequate sense of what to expect at an upcoming meeting. it also presents you as organized and helps keep planning at the center of your company.

it is a formal collection of notes about what was discussed, who was in attendance, who was absent and what was decided on at the meeting. minutes of a meeting is a useful document to refer back to in order to see what action was taken and when it took place. the document also conveniently states who was present in the meeting which is a helpful inclusion, especially when a manager or supervisor wants to see why a particular action was taken and who was responsible for the action taken.

hans is hard at work preparing to send out notifications for clients regarding payment amounts and dates. he scans through the work hard drive for the copy of the minutes of the meeting. he sees in the middle section, the topic of contacting clients came up and the group finally decided the best path of action would be to email the clients first and call a day before payment was due to the company. minutes of the meeting can be used at later dates to recall past occurrences and decisions in the workplace.

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