a monthly review meeting is a time for you and your team to review current progress against your ideal performance. every business of any size can benefit from a calculated time to stop, review and revise. this is due to your employees having a clear direction to reference in the day-to-day. here’s a quick overview of how we structure our monthly plan review meetings and what’s worked well for us over the years. most importantly, we review our cash position and cash flow.
and of course, gives everyone a voice to determine the next steps for the company as well as their specific teams. instead of delving deep into a 40-page business plan document to review our strategy, we review our lean plan, or our one-page business plan (in liveplan, it’s called the pitch). but in order to run these monthly meetings successfully, you’ll need to do some preliminary work to keep you and your team on track. it can’t be optional and it has to be at a regular time so that everyone always knows when the meeting is. it takes time to develop a structure that works best for you and your team.
i suggested a set schedule such as the third thursday of every month, so you can set the meeting into your calendar ahead of time. others mistrust it because of the myth that having a plan means you have to follow it, no matter what. use the review schedule to set meetings months in advance, so team members can plan around it and be present. review sessions become second nature in time, but as you start with your planning process, the more detail in the agenda, the better. you always deal with the question of when to revise the plan and when to stick to it. for example, if your plan includes a milestone for product launch in september, then even in january (several months ahead), you can add that item to the august, september, and october review sessions. the most obvious and standard review is the plan vs. actual analysis of financial results.
encourage them to evaluate metrics often and to bring up problems with metrics ahead of time, not after the fact. if the various factors that influence total sales show problems over the summer, you want to know about it, and deal with it promptly. with good planning process, the problem comes up in the july or august plan review session. what you don’t want, of course, is the problem being hidden or avoided with no actions taken, and then performance metrics are disappointing for october. plan ahead and take the time to actually step away from the daily routine and review your plan, assumptions, and results. being at the review session should be both an obligation and a privilege. do as lean as you like …
start with a clear objective. what problem are you trying to solve? what discussion do you need to have, and what is the desired outcome? are a monthly review meeting is a time for you and your team to review current progress against your ideal performance. this one-to-two-hour business plan monthly review session compares plan vs. actual results, reviews assumptions, and milestones, and coordinates plan revisions., monthly review meeting template, monthly review meeting template, monthly meeting template word, monthly meeting agenda template excel, monthly team meeting agenda.
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