this website is designed to provide information about meeting minutes and improve the way you take notes and create minutes. often, notes are taken during the meeting by a designated note taker or secretary who proofreads and prepares the final meeting minutes after the meeting. meeting minutes are essential for organizations to convert meetings into action plans and to provide a transparent decision-making process. you may have to use different meeting minutes formats depending on whether you are capturing notes for board meetings or committee meetings. there are three different minutes formats: if you are chosen as the minute taker, it is important to prepare and organize yourself well before the meeting.
you need to establish which minutes format to use and if you will be dealing with motions, action items or voting. therefore, minutes should be approved, which typically happens in the beginning of the following meeting. sometimes the chair, secretary or note taker can amend the records from the meeting to clarify and elaborate. it is better during the meeting to have the note taker or chair summarize the discussions and note the consensus of the main points. if you are the note taker, using a word document with a proper minutes format or using a minutes software program helps when displaying the capturing of notes live.
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