an event debrief is a meeting with your team where you carefully deconstruct and analyze a previous event. if you use a large team, however, it’s best to only invite the leaders, as long as each key function of your event is represented. if one person on your team blames someone else, change the conversation and tone to what the group can do better next time. as the leader, it’s your job to set the tone so the event debrief doesn’t erode into a group argument. set aside a small block of time for each function to make sure you address it as a group.
having your event debrief discussion in the context of what you wanted to achieve will help you and your team generate the best feedback. as you talk, make sure everyone on your team has the opportunity to speak, even if they weren’t directly involved in that function. an event debrief survey is a questionnaire that asks the same questions you would discuss at the meeting. you might send it to non-leadership people who work on your events, outsourced vendors (caterers, av technicians, florists, etc. consider it as you plan and set up your next event. if you follow the steps we’ve outlined, you’ll host an effective event debrief that helps you and your team grow.
a key aspect of this is to learn to look at their performance and take ownership for success and failure. after the event, it’s important to have a debrief meeting with your team. read on to learn what’s in an event debrief checklist. the result is a potentially emotionally charged debrief meeting. best to maintain some detachment by formalizing the debrief meeting and follow a structured, methodical approach. get the right people at the meeting. the importance of a debrief to ensure continuous improvement means attending the debrief has to be nonnegotiable for everybody that is invited. having the right facilitator is also key. establish an agenda for the meeting. capture a record of the meeting with particular attention on improvement actions for the next event. it’s surprising how vague people can be about what the objectives are for an event. if this is the first question at every debrief, people will soon understand that being objective orientated throughout the event is important.
just because you hated the catering doesn’t mean the event was a failure. once the objectives are clearly understood, have a frank discussion about to what extent they were achieved. try to quantify the performance in terms of quantity, quality, cost and time. accenting the positive makes it easier to raise more difficult issues later. allow people to enjoy those feel-good comments. better to focus everybody on the need to continuously improve and ask what could have gone better. try to identify the main areas for improvement and focus on the priorities. share a review of the financial aspects including profit, revenue, and cash flow. it’s important to be action-orientated so agree with everybody what you will do with the conclusions from the review. spend a little time about the team. the debrief should be owned by the team. it’s for and about the team.
an event debrief is a meeting with your team where you carefully deconstruct and analyze a previous event. this is where you put everything on the table and ask after the event, it’s important to have a debrief meeting with your team. read on to learn what’s in an event debrief checklist. the process of analyzing wins and losses for an event is often formalized through debrief meetings with internal and external stakeholders., debrief meeting agenda template, debrief meeting agenda template, post event debrief example, debrief meeting after interview, post conference meeting.
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