minutes are the official permanent record of the business of your parent group. it is appropriate to take minutes at every formal meeting of the pto, including executive board and general membership meetings. prepare a template file on your computer with the standard headings and major section titles already inserted. identify new sets of minutes on your computer by naming the file with the type of meeting and the date of meeting (e.g., “exec board 051510”). don’t be afraid to interrupt the meeting to ask for the proper spelling of names. under this format, the minutes of a meeting focus on the content and outcome of the motions. in this case, it is more difficult to decide what should be and what shouldn’t be included in your minutes. for each motion, list the complete wording of the motion and the outcome of the motion (approved, defeated, tabled).
do not include the name of the person who seconded the motion. do not include editorial comments about the nature of the discussion. do include the name and title of any guest speaker at your meeting, along with the topic of the speaker’s presentation. do not try to summarize the speaker’s presentation in your minutes. send a copy of your draft minutes to the executive officers for preliminary approval. bring a copy to the next meeting for review and approval. include those documents with the corresponding meeting minutes in your permanent files. by requesting this free guide, you will also receive occasional updates from pto today and our sponsor.
make recording the minutes of the pta meeting easy with this pta meeting minutes template, which includes items such as approval of last meeting’s minutes, sample agenda and phrases to use ; call to order (on time). the president stands, raps gavel once and calls the meeting to order. the meeting will please come to minutes typically describe the events of the meeting and may include a list of attendees, see sample minutes and a minutes template attached below., formal meeting minutes example, formal meeting minutes example, free pta meeting minutes template, pta meeting minutes 2021, pta meeting minutes pdf.
motion by abby jackson: i move that we hire the clown around company for our field day activities this year. the motion was seconded and adopted. 10) pto minutes. (date). the meeting was called to order by bonnie approval of minutes, minutes were reviewed. chris introduced a new expense form. pto today: meeting minutes outline. customizable template for putting together minutes from school pto or pta meetings. the outline is on two pages; it can be, student organization meeting minutes template, formal meeting minutes template word, pta agenda template word, editable meeting minutes template excel, minutes of meeting template excel free download, minutes of organization meeting, elegant meeting minutes template, approval of previous minutes example, pta meeting agenda in nigeria, best meeting minutes template.
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