meeting minutes are written notes used to inform meeting attendees and non-attendees about what was discussed and what happened during a meeting. meeting minutes are an especially powerful tool because they ensure that both site and head office meetings are actionable and remembered. construction meeting minutes are more useful when they are categorised according to how your companies, teams and projects work: and when you can easily organise and find them when you need them. this construction site meeting minutes template comes pre-built with the framework and structure you need to properly record and organise meeting minutes so that they are helpful and actionable: dashpivot is user friendly software built for project documentation, automation and analytics – trusted by the industries & used by thousands of engineers, foremen and project managers.
it is common practice in the undertaking of construction projects for site meetings to be held between project managers, architects, consultants and tradespeople, and for the discussions and future actions to be recorded. it may be that 99 per cent of the time the minutes are prepared and filed, never to be consulted again. but it is that 1 per cent of the time, when things don’t quite go according to plan, that you will go back to meeting minutes and be thankful you have them. this allows actions to be known and undertaken in a time effective manner after the meeting. 5. don’t stress about risk mitigation but – the argument goes – minutes are a form of risk mitigation. well in my two decades in the business how many times have meeting minutes helped resolve a disagreement with a client, architect or contractor?
this is the best form of risk mitigation because having a cohesive team is fundamental to project success and this, in turn, helps prevent future disagreements. if there are two attendees with the same first name, add the initial of the surname for them, such as david c. i’ve rarely been in a situation where there has been more than one david, mat or hugo in a meeting or project team 8. less is more use as few words as possible – a clear and concise set of minutes is far more useful than pages of text which record every word that was said. distil the minutes into a clear list of key decisions, agreements and action items using dot points rather than paragraphs. 10. remove completed items any notes that do not point to a person executing a clear future action are superfluous and a distraction – they should be removed. these include key project objectives, the predicted completion date and a budget update. this is usually the first question a client will have on their mind.
meeting minutes, like site diaries and other daily or weekly documentation form the backbone of construction reporting and record keeping. this free construction site meeting minutes template makes recording, tracking & organising meeting minutes easier than excel, word or pdf. site meetings should be held in conjunction with a site inspection to observe progress and quality of work. the meetings should focus on immediate contract, site minutes template, site minutes template, site meeting pdf, construction meeting minutes pdf, free construction meeting minutes template.
use as few words as possible – a clear and concise set of minutes is far more useful than pages of text which record every word that was said. ideally, meeting review the previous meeting minutes and update status or respond to any pending issues. discuss problems, material delivery or shortages, site problems, page 1/4. date of meeting: place of meeting: minutes prepared by: minutes of meeting #. (print name). the following is a review of the meeting held on., types of site meetings, construction site meeting agenda, site meeting agenda, construction meeting minutes template word, construction meeting minutes template excel, free construction meeting minutes template excel, weekly construction meeting template, construction meeting agenda template, aia meeting minutes template, types of construction meetings.
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