the strata council acts as the managing body for the strata corporation. learn more on this page: calling a strata council meeting requesting a hearing at a strata council meeting quorum and participation taking minutes voting at a strata council meeting the process for calling a strata council meeting is set by the strata corporation’s bylaws. to inform strata owners, strata councils could share the next strata council meeting date in their minutes on the strata corporation’s website or post information on a bulletin board in the mail room or lobby. so, when calculating the number of days within the one week notice period for calling a strata council meeting, the day the notice is given (day 1) cannot be counted as one of the days.
if the purpose of the hearing is to seek a decision from council, the strata council must give the applicant a written decision within one week after the hearing. under the standard bylaws (which can be amended): minutes of strata council meetings need to be taken and the strata council must inform owners of the minutes of all strata council meetings within two weeks of the meeting. learn more about conflict of interest in roles and responsibilities of strata council members. the information on this website about strata housing is provided for the user’s convenience as a basic starting point; it is not a substitute for getting legal advice. the information on this form is collected under the authority of sections 26(c) and 27(1)(c) of the freedom of information and protection of privacy act to help us assess and respond to your enquiry.
minutes of strata council meetings are part of this regulated process. meeting minutes act as a written record of anything that was discussed or decided upon during meetings, which is why they are so important. the minutes are a record of council business. minutes of a meeting are not meant to be a transcript of every word that was said. the document should be legible, easy to understand, and consistent from month to month. the items below should make it to your record of meeting minutes.
minutes need to be well organized and accessible to those that have the authorization to review them. minutes are intended to capture the most essential and important parts of meetings. when strata council members or guests attend council meetings, they provide an implied consent to have their name and unit number or strata lot number recorded in the minutes. for the most part, strata council meetings and general meetings should not be recorded by the corporation or an individual. if the majority of owners or strata council members pass a resolution in favour of this documentation method, meetings can be recorded with video or audio. there is no explicit requirement in the strata legislation to record these people’s names; however, for the sake of clarity, it is advised that their names be recorded. minutes are a key part of the formal meeting process.
taking minutes. minutes of strata council meetings need to be taken and the strata council must inform owners of the minutes of all strata the minutes are a record of council business. they will help to remind councillors of anything that they have agreed to do. well written minutes ms word and google docs templates to help your committee prepare strata meeting agendas and minutes. best practice, whilst being easy to use. get them now!, strata meeting minutes template, strata meeting minutes template, how to get strata minutes, strata bookkeeping, who can attend strata council meetings.
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