in brief, it’s because they allow you to manage the most important of strategic relationships, those with your key suppliers, more effectively. if not, you will need to gather all the relevant data ahead of the review meeting. for most people with good oral hygiene, a visit to the dentist is normally a preventative measure. supplier reviews are similarly preventative in that they allow us to focus on the relationship to identify any risks or issues before they become a problem. in addition to the agenda items, you will need to define the objectives to clearly set out the purpose of the meeting and highlight any preparatory work required and by whom.
if the supplier relationship is important and we need and want collaboration, then the review should be in the same vein. in large companies this gets absorbed as part of the cost of doing business but what will it mean to a small innovative supplier with whom we see a great future? to ensure the review process reflects the nature of the relationship you are seeking, it could include: paying the supplier to attend – if we see the value of supplier reviews then should we expect these for free? if we are not important to them then the meeting could simply be a necessary evil to maintain the relationship. when a supplier is sufficiently interested in us, we can also use portfolio analysis to help guide how we should approach the review, and the degree of effort that is appropriate on our part. the supplier will almost certainly view and approach a review meeting in the same way they might approach a negotiation.
so how, in this pressure-cooker environment, can you make the most out of initial supplier meetings? here are three steps to ensure you make the most out of these meetings: for anyone who has had to find a supplier at short notice, it’s tempting to let your research fall by the wayside; instead relying on the supplier to fill you in when you meet. given the wealth of information you can find online nowadays, researching a supplier may not take as much time as you think. it might sound like ‘meetings 101’, but you’d be surprised how rare it is: a successful meeting absolutely and definitely needs to have a strong agenda to succeed. as your organisation is the procuring party, it’s important that you set the agenda for the initial meeting, and also circulate this agenda prior to the meeting.
before you set it, though, reach out to the supplier and request the following information: understanding issues in advance is absolutely critical, as it helps you prepare answers to any questions, and structure negotiations in a way that is more favourable to your procurement team. in addition to understanding your supplier’s business, if you’re going to be meeting with certain supplier contacts, it’s critical you take the time to understand who they are, and for the right reasons. knowing and understanding your supplier key contacts is an essential part of improving the supplier experience and creating an authentic and long-term partnership. even though it may feel like time doesn’t allow for best-practice preparation, doing so can change the course of a supplier relationship forever, so invest what you can for the best returns. how are you handling initial supplier meetings at the moment, especially if you are having to do virtually?
supplier business reviews are typically a routine and systematic process that agenda’s help meetings hugely, they act as a prompt for the meeting lead step 2: setting the right agenda. a meeting agenda is more than just a list of prompts for the originator – it essentially develops into a route prepare a best-practice meeting agenda. it might sound like ‘meetings 101’, but you’d be surprised how rare it is: a successful meeting absolutely and, procurement meeting agenda template, procurement meeting agenda template, how to prepare for a supplier meeting, supplier quarterly business review agenda, supply chain meeting agenda.
vendor management | use this template to guide review meetings with your vendor. what should be on the agenda at a meeting with a new supplier? the meeting with suppliers is an opportunity to exchange information and ask questions about our procedures for contracting and contract management., supplier meeting meaning, purchasing meeting topics, first meeting with supplier, quarterly business review with suppliers, supplier review meeting template, s&op supply review meeting agenda, supplier review examples, how to conduct a supplier review, supplier business review, account management meeting agenda.
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