it was challenging not only to get on the same page in terms of company and product direction, but also to make sure the incredible culture we’d built stayed strong. typically, a town hall was a rare opportunity for the average citizen to have a voice and speak directly to decision-makers about policy. the first town hall is at the beginning of the quarter, then we have a mid-quarter town hall to check in and see how things are going. to encourage discussion, make sure you’re thinking about what employees want and need every step of the way.
send a friendly reminder the day before to introduce your town hall host, encourage your colleagues to prepare questions, and circulate the agenda. they also encourage people to submit questions in the chat and make sure that town hall segments are running on time. live games not only encourage participation in your town hall, but they also connect employees to each other and the content. as you can see, first we thank our employees for attending, then provide a recap of the town hall—complete with links to the recording and the slides.
and here’s your chance to transform this event from informative (but not very energizing) to a memorable and motivational experience. there are simple ways you can overcome the obstacles to make participation a core element of every town hall. first, because employees pay more attention and retain knowledge more fully when they’re involved in the action. when was the last time you really thought about why your organization holds town hall meetings? by articulating outcomes that are more ambitious, you set expectations that the town hall will be more than a collection of information; the meeting will be a focused experience that creates knowledge and builds motivation. unless you manage time and plan participation, your town hall is likely to devolve into the same-old string of presentations. so you need an agenda that describes in detail what’s going to happen and when. now that you’ve got a choreographed agenda, how do you make sure your approach is followed?
that’s why you need a strong facilitator to manage the meeting. sure, if you’ve got the confidence and assertive personality to herd the big cats. but you may be more comfortable recruiting a more senior person to manage the wild beasts. in both the invitation and at the start of the town hall, state how this meeting is going to be different and describe how employees will be asked to participate. the best news about a virtual town hall meeting is that it creates a level playing field for employees to participate. offers features that allow employees to ask questions, make comments and share their feedback and perspectives. and there are other applications you can use to enhance the experience. the key to enhancing participation at a virtual town hall is to stay flexible and keep trying new things. alison davis was a pioneer, founding one of the first firms to specialize in employee communication.
here’s an example of an effective town hall agenda: distraction looming over the rest of the meeting. planning your next virtual town hall meeting? 1. reboot objectives 2. create a choreographed agenda 3. appoint a facilitator 4. set expectations 5. use a town hall meeting should have a clear purpose. the purpose of your meeting determines the agenda. typically, it starts with a welcome note., employee town hall meeting agenda sample, town hall meeting invitation email to employees, virtual town hall meeting zoom, virtual town hall meeting zoom, town hall meeting script.
a virtual town hall meeting is a company-wide event hosted online by members of the upper management, with the intention to keep the workforce a link to your meeting agenda and a list of speakers: with contactmonkey, you can embed your agenda into your employee newsletter using smart run a stellar end of year staff meeting using virtual town hall meeting software decide the budget. yes, a virtual event costs less, but you, corporate town hall meetings internal communication, zoom town hall best practices, feedback on town hall meeting, virtual town hall games, best town hall presentation, town hall topics during covid, alternatives to town hall meetings, town hall meeting today, what is the purpose of a town hall meeting, how to make town halls more interesting. an example virtual town hall meeting agenda could look like this:introduction and icebreakers: 10 minutes.a quick update on sales and marketing results: 5 minutes.key product features launching this week or month and where to learn more about them: 15 minutes.q&a session or share periodic ‘wins & losses’: 20 minutes.
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